Job Title: Executive Assistant
Location: Atlanta, GA
Position Type: Full-time
Salary: Starting at $80,000 (negotiable based on experience)
Overview: We are seeking an experienced Executive Assistant to support a prominent individual with multiple businesses and a family office based in Atlanta. This is a full-time position requiring presence in the office once a week, with flexibility for remote work and availability after hours as needed. The ideal candidate will be highly organized, detail-oriented, and possess exceptional communication skills.
Responsibilities:
- Provide comprehensive administrative support to the executive, managing calendars, scheduling meetings, and coordinating travel arrangements.
- Act as a primary point of contact, screening and prioritizing incoming communications and inquiries.
- Handle sensitive and confidential information with the utmost discretion.
- Pitch in during unforeseen circumstances, such as arranging alternative travel plans in the event of travel disruptions.
- Manage various administrative tasks including document preparation, filing, and correspondence.
- Utilize Excel and PDF software proficiently for data management and document processing.
- Assist with signing documents and managing paperwork as required.
- Maintain organized records and files, ensuring easy retrieval of information.
- Conduct credit checks for approval due to access to financial accounts and credit cards.
- Demonstrate exceptional memory and precision in all tasks and interactions.
- Liaise with other team members and external contacts on behalf of the executive.
Qualifications:
- Previous experience as an Executive Assistant or similar role, preferably supporting high-level executives.
- Excellent proficiency in Microsoft Office Suite, particularly Excel and PDF software.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Exceptional communication skills, both written and verbal.
- Proven ability to maintain confidentiality and handle sensitive information.
- Detail-oriented with a great memory and precise attention to detail.
- Flexibility to work outside regular office hours and availability for after-hours communication.
- Ability to work independently and as part of a team in a fast-paced environment.
- Bachelor's degree preferred but not required.
Start Date: Within the next few weeks