Administrative Assistant
Location: Boca Raton, FL (On-Site)
Schedule: Monday–Friday, 9:00 AM–5:00 PM | ASAP Start

A small family office is seeking a seasoned Administrative Assistant to support their Senior Executive Assistant. Overseeing a portfolio of 12+ residential and commercial properties, the role requires maturity, discretion, and meticulous attention to detail.

Why You’ll Love Working Here:
You’ll join a close-knit team of 3–4 in a quiet, professional office where kindness and mutual respect are core values. The environment is fast-paced yet grounded in loyalty and appreciation.  The employers are kind, considerate, and show their appreciation to their employees. 

Key Responsibilities:

• Provide administrative support to the Senior Executive Assistant​​
• Organize and maintain physical files and binders (significant filing involved)
• Track expenses and reconcile credit card statements
• Schedule and coordinate vendors for property maintenance
• Run routine errands (bank, post office, grocery deliveries, etc.)
• Monitor and restock office supplies
• Manage vehicle-related needs (insurance, DMV paperwork, servicing)
• Assist with vendor documentation and Certificates of Insurance
• Support occasional travel planning and calendar management

Qualifications:

• Minimum 10 years of administrative experience, ideally in a private office or family setting
• Bachelor’s degree required
• Proficient in Outlook, Google Workspace, and Excel
• Exceptionally organized and detail-oriented
• Strong written and verbal communication skills
• Independent, dependable, and responsive to direction
• High level of discretion and professionalism (NDA required)
• Valid driver’s license and clean driving record
• Notary license preferred
• Familiarity with vendor management and DMV protocols is a plus
• Flexibility to respond outside of business hours via text/email, when needed

Ideal Candidates Are:

• Steady, solutions-oriented professionals who thrive on supporting others
• Respectful team players who value confidentiality and structure
• Long-term thinkers looking to grow within a stable, supportive environment

Compensation & Benefits: $65,000–$75,000 annually (commensurate with experience, ) health stipend, 2 weeks PTO, birthday and year-end bonuses, annual salary review