World Class NYC Family Personal Assistant
New York, New YorkCan you say with confidence....
You are one of the Best World Class, Top-Notch Family Personal Assistants looking for work in New York City????
Do you have + 5-10 years in 1 or more role working in a staffed home as a FPA?
If so......To be considered: you MUST SEND Cover letter or paragraph with the reason why YOU are the right fit!
Family is looking for an Exceptional Family Personal Assistant. The professional FPA will offer their confidence and years of experience supporting a successful businesswoman, class mom, and charitable woman, managing 4 components of her super active personal and family lifestyle. With full autonomy, the detail-oriented, highly organized candidate will be a self-starter who takes the initiative to get things done yet can take direction if needed. A pleasant professional, (not a best friend), who will oversee everything needed to run the functioning households with great attention to detail.
Property Management:
-Manage all aspects of their homes, an UES, 5-story brownstone (approx. 8500 sq. ft), and Rosemary Beach, FL home, (approx. 13,500 sq. ft), including but not limited to: maintaining smooth operations of both homes, advancing the family between properties, arranging daily/weekly/monthly/quarterly maintenance and/or projects, managing and overseeing staff, repairs, handyman, vendors, etc. The FPA will manage Housekeepers and all external vendors, but not the Nannies.
Upper East Side, NY
-Must be tech-savvy and work with Google calendars, experienced in managing/scheduling/color-coding and layering all appointments for the family, including but not limited to: personal health/beauty, professional calendar, reservations for family travel: private air, hotel, travel excursions-domestic/international, land/sea, meals, tickets, etc. (will work closely with the family travel agent), children's activities, household staff, and household and property maintenance. All tasks listed, daily, weekly, monthly, quarterly etc.
Travel:
-The family spends the majority of time in NY (min. 6 months), Rosemary Beach, FL ( approx.1 month), Aspen, (approx. 1 month during the summer), and also travels domestically and internationally throughout the year
The family also travels 6-8 weeks during the winter and the FPA will work closely with the family travel agent, and be responsible for ensuring all travel arrangements are secured including but not limited to: reservations for family travel: private air, hotel, travel excursions-domestic/international, land/sea, meals, tickets, etc.
Private Events:
- Plan and coordinate private events held at the residences, including but not limited to: hosting 20-40 people approx. 2-3 times per month for charitable, work, or personal gatherings. Must arrange and be the "air traffic controller" on the ground, coordinating set-up and full execution of events working closely with vendors, chef, additional staff, etc.
About the Family
Adults: 2, Busy work from home Professionals
Children: (G)16 months activities: music, dance, gym, swim
(B)3, in preschool from 9:00 am -1:00 pm, activities swimming, karate, gym, and tennis.
The family spends most of their time in NY, approx. 1 month in Rosemary Beach, Florida, 1 month in Aspen, and various other travel, domestic, and international.
Household Staff: 2 Nannies, Housekeeper, Domestic Couple
Position Requirements
- MUST be ALREADY LIVING in NYC
- MUST have valid passport and Travel, when needed, advancing the family mostly for domestic locations. All expenses included.
- Work Hours: Monday-Friday 9-5, with the exceptions, MUST be flexible as needed.
- MUST work well with an extremely "Type A" personality
- MUST pay attention to detail and be extremely organized
- MUST understand how to prioritize and get the job done
- MUST be Tech Savvy, know how to layer calendars, schedule, docs, etc.
- MUST be calm, cool, and direct
- MUST drive and swim
- Languages: English, Must be highly communicative, Spanish a Plus!
- Many Years of Experience (5-10+ of similar exp. more than one role)
- References: Minimum of 2 verifiable references
- Background check upon a contingent offer of hire