Personal Assistant

New York City, NY

JOB HAS BEEN UPDATED!

Position: Personal Assistant to a College Student
Location: New York City, NY
Schedule: Full-Time (40 hours/week guaranteed; flexibility required based on academic calendar and appointments) - NOTE: This is not just a Monday-Friday role, one weekend day is essential, preferably Saturdays. For example, workdays may be M-W, F, Sat, with Thursday and Sundays off.
Compensation: $40/hour, DOE

Overview

A highly capable and driven college senior is seeking a full-time Personal Assistant to serve as a dedicated academic and logistical support partner. This individual is managing a rigorous academic workload, including a senior thesis, while also navigating aspects of chronic illness and daily life. The ideal candidate will operate as a professional peer—functioning more like a Chief of Staff—supporting her academic progress, managing scheduling and communications, and helping to ensure daily structure and accountability.

While some physical assistance is required, the focus is on high-level executive support, organization, and academic management. This is a pivotal year, and the student is looking for someone who can match her intellect, professionalism, and ambition while helping to streamline every aspect of her day-to-day life.

You will be trained by her current assistant, who has worked in this role for nearly two years and will support a smooth transition.

Ideal Candidate Profile

Exceptionally organized, detail-oriented, and consistent
Strong academic and professional background; able to operate at a high intellectual level
Excellent verbal and written communication skills
Tech-savvy; comfortable using digital tools to track tasks, documents, and calendars
Emotionally intelligent and socially aware, with the ability to offer support while remaining a partner
Able to manage and prioritize multiple projects and timelines simultaneously
Calm under pressure, proactive, and solutions-oriented
Maintains discretion and respects personal boundaries
Comfortable supporting an individual navigating chronic illness and occasional emotional or physical setbacks

Key Responsibilities

Academic & Administrative Support (Top Priority)

Track and manage academic deadlines, project timelines, and assignment deliverables
Provide hands-on support with research, outlining, editing, formatting, and document organization
Schedule meetings, office hours, and liaise with professors, advisors, and tutors as needed
Attend classes and take notes, if requested
Ensure university communication is timely, professional, and well-coordinated
Maintain detailed academic calendars and to-do lists
Help streamline academic workflows and reduce cognitive load

Executive & Life Management

Manage scheduling for appointments, classes, meetings, and social events
Handle email correspondence, follow-ups, and calendar syncing
Track personal and academic expenses; assist with reimbursements and payments
Assist with travel planning, ensuring accessibility when applicable
Coordinate logistics related to housing, maintenance, and outside vendors
Maintain a structured, efficient daily routine

Medical & Health Coordination

Schedule medical and therapy appointments, confirming accessibility as needed
Organize health records, referrals, and prescriptions
Submit and track insurance claims, reimbursements, and appeals
Communicate with healthcare providers and manage follow-ups

Personal Support (As Needed)

Light assistance with grooming or mobility tasks (e.g., helping with a walker or wheelchair)
Occasional help with simple meals or personal organization tasks
Pet care (small dog)

This Role Offers

A chance to be part of a high-functioning, professional environment
Long-term opportunity with a young adult who is ambitious, driven, and values excellence
Structured onboarding and support from the current assistant to ensure a smooth handover
The opportunity to make a meaningful impact during a pivotal academic and life transition

To Apply

Please submit a brief introduction and a current resume detailing relevant experience. While direct experience working with individuals with disabilities is a plus, it is not required. What matters most is your proven ability to offer structured, consistent, and high-level support in demanding environments.